EDI Integration with Sage X3 | Electronic Data Interchange

How often are you sending invoices, sales orders, or other documents to customers or vendors? How often are you receiving the same kind of paperwork? With every business transaction, there is a document to facilitate and record the process. That means that the more your company conducts business, the more documents you will have to send, manage, and store.

Before the world became so dependent on computers, you would have to mail or hand-deliver any of these important papers. Because of that, delivery times, transaction errors, and costs were all much higher. These days, you have the option to exchange any essential business documents via computer through electronic data interchange (EDI).

Today, more and more companies are gaining control over their business management processes by integrating their EDI solutions with their Sage X3 ERP solutions. Read on to learn more about how EDI integrations can help your business.

What is Electronic Data Interchange?

Before you can fully understand the benefits of EDI integration, you must know what electronic data interchange truly is. By definition, EDI is the exchange of business documents from computer to computer. They are sent in a standard electronic format, and typically, they are sent between business partners.

What Business Documents Can You Send?

You can send a variety of electronic business documents to your customers or business partners. There really is no limit to the type of documents that you can send through EDI. We most commonly see companies using EDI for their:

• Purchase and Sales Orders
• Customs Documents
• Inventory Documents
• Bill of Lading
• Invoices
• Advance Ship Notices
• Shipping Status Documents
• Payment Information
• And More!

Why Do You Use a Standard Format for EDI?

When you are utilizing EDI, you have to ensure that all of your documents are in a standard format. Otherwise, your business partner’s computer won’t be able to read the data. It would be much like sending the document in another language.

As important as standard formatting is to the process, you might think that all electronic data interchange providers use the same standard. However, there are actually several EDI standards. Therefore, it’s critical that you can agree on a set standard to use between any of your business partners.

Electronic Data Interchange for Small Business

While EDI integration is great for organizations of all sizes, they are especially beneficial for small businesses. The following are just a few of the reasons that small business owners choose to use electronic data interchange:

• Improve Accuracy: When you have to manually create invoices and print or email them to a client, there is more room for error in the process.
• Reduce Overhead: An EDI partner and integration can reduce the cost and burden of managing your own EDI infrastructure.
• Increase Efficiency: Automation allows you to speed up many of your processes, from purchasing to shipping.
• Save Money: By getting your documents to business partners faster, you can save time and money. Not to mention, you’ll also save money on postage.
• Make Room for Growth: You can grow your business through the brand loyalty and satisfaction that your EDI process facilitates.

Features to Expect with Your EDI ERP Integration

The benefits of using EDI are only magnified when you combine them with your ERP software. Though there are several different electronic data interchange providers, many of them work well with Sage X3 to create a powerhouse of services for your business.

In fact, many of our customers love that they can take an EDI solution and use it to provide direct transmission of their transactions. The following are just a few of the features you can use to send electronic documents between your business partners:

• Customized Packing Slips
• Sage Sales Order
• Sage Ship File
• Sage Cash Receipt
• Sage Debit/Credit Memo
• Sage Invoice
• Sage Purchase Order Acknowledgement

Benefits of Integrating Your Electronic Data Interchange with Sage X3

We’ve already gone over some of the benefits of electronic data interchange for small business owners. We’ve also mentioned the features you can expect when you integrate with Sage X3, but what are the benefits you stand to gain from this specific pairing?

Not only does Sage X3 offer a lot of features that work well with a number of EDI programs, but they also provide services that are important for your profitability, order management, sales, and fulfillment, to name a few. Overall, you stand to see dramatic improvements in your order-to-cash cycle.

That’s not all!

When you integrate Sage X3 with your EDI, you can enjoy extended benefits, which include:

• Better inventory management with faster sending and receipt of inventory documents
• Expedited and powerful sales-order processing
• Streamlined processing for all other transactions between vendors and customers
• Improved customer service relationships with fast and convenient document sharing
• Real-time insight into business processes and transactions

Choosing the Right EDI Provider

If you’re now sold on the advantages of electronic data interchange, you’re probably wondering which solution is best for your business. While there are several different options on the market, you don’t have to stress over choosing the wrong EDI provider.

Kerr Consulting is your premier choice for end-to-end service administration, and we specialize in all of the best business applications and cloud technology. You can sit down with one of our knowledgeable professionals to see which world-class solution best fits your business’s needs and budget.

Invest in EDI ERP Integration with the Help of Kerr Consulting

Are you interested in learning more about the reasons that businesses continue to use EDI with their Sage X3 software? If so, then you don’t need to look any further. At Kerr Consulting, we have seen the benefits for ourselves, so we know all that you have to gain from this pairing.

You can contact our helpful consultants to see how your company can use EDI integrations with your Sage X3 ERP solutions. We are happy to provide you with more information over the phone, or you can submit our online form to request an in-person consultation with one of our experts.